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Privacy Policy

Date updated : February 2015

At Hostcomm we understand that privacy is important to everyone. This privacy policy explains how we handle personal information and data. Securing your trust and that of your customers is an essential part of how we work so please do let us know if you have any questions or comments regarding our privacy policy.

We want to be open with you so as well as our general privacy guide, we have highlighted the main service areas below and how we manage the data for each.

This privacy policy applies to all services offered by Hostcomm. By using our websites or services, you consent to the data practices described in this Privacy Policy. Our privacy policy can be updated at any time and we will publish updates on this page. If you continue to use our services, it will be assumed that you have agreed to the changes.

Collection of Data

We collect information from a variety of sources. The main sources are:

Website forms – when you sign up for our newsletters, blog updates or when you send an enquiry about one of our services, we collect your email address and name. When you enquire further about our services, we ask for your name, email address, telephone number and company name

  • Billing information – when you use our services, we will require your address so that we may issue invoices to you.
  • Survey data – we carry out surveys to gather feedback to improve our services. This is a key part of our research service so we have included a section below that should answers any questions you may have
  • Customer testimonials – we may ask you for feedback on how you found working with us
  • Other data you share with us – throughout communications with Hostcomm, you may share data with us. How we store and handle this data is addressed in Security Safeguards
  • Referral data – if you arrive at our site via a link from another site we will record that information
  • Usage data – we collect usage data whenever you interact with our website. This may include which webpages you visit, what you click on and more
  • Location data – we collect data from the device and application you use to access our services, such as your IP address and browser type. We also record your geographic location.

Use of Data

Hostcomm uses your data to shape our services and improve our communications. Our communications may be via online communication tools, post or telephone.

We will never sell your data or pass your information onto third parties.

We respect your right to opt out of our communications at any time, you can request this. All our automated marketing messages will include the option for you to opt our or update your profile.

Security Safeguards

The information we hold will be kept confidential and stored safely, under strictly regulated conditions in accordance with the provisions of The Data Protection Act 1998.

In addition, when working with you on a project, we are happy to consider a confidentiality agreement.

Cookie Policy

Cookies are used across the Hostcomm website The cookies collect information that allow us to offer an improved service by recognising return users and their preferences, shaping the services we offer in the future.

You can choose to remove or disable cookies and to do this, you should refer to your web browser configuration document.

Full details of how we use cookies can be found at http://www.hostcomm.co.uk/cookie-policy

Social Media

Hostcomm invites you to communicate with us using Facebook, Twitter, Linked In and Pinterest. This Privacy Policy does not apply to these features. Your interactions with these features are covered by the privacy policy and other policies of each social media platform.

Please do be aware that any comments or interactions you have with us via social media, may be able to be seen by other people.

The Hostcomm website uses a Twitter widget to display a Twitter feed on the homepage. This widget uses third party cookies from Twitter to log that you have visited our website. Please refer to the Twitter Privacy Policy to discover how these cookies are utilised and the options you have to disable the cookies.


Hostcomm uses surveys to collect feedback on our services and those of our clients. Any feedback you share is treated as private to you and, unless you expressly give permission, will never be connected with your name.

We occasionally like to reward those who take part in our surveys with the chance to win a prize and this does require collecting your details. This is always optional and is never linked to you survey results. We do reserve the right to publicise the name of the winner of any competition.

Surveys are undertaken in SurveyMonkey and we adhere to their very strict privacy regulations. Full details of their policy can be found at this address.

If you do not agree with the data practices described in this Privacy Policy, you should not use any of our services.

You can download a pdf of this policy here.

Updates to our Privacy Policy

This Notice may be updated periodically and without prior notice to you to reflect changes in our online information practices. We will post a prominent notice on this site to notify you of any significant changes to our Notice and indicate at the top of the Notice when it was most recently updated.